When your team is working remotely, organization is everything.
You need a structured way to organize tasks, monitor project progress, and stay in touch with your team members.
Heycollab can help!
In this article, we’re going to show you 5 essential heycollab boards every team needs.
- Team Management Board
If you want to make sure your team stays productive, you need to understand their workload.
Fortunately, it’s pretty easy to set up a team management board in heycollab.
You can create columns for each team member, and then easily add tasks, sub-tasks, and other details like files and priorities.
This will help you coordinate teams that are working on multiple projects at the same time, and make sure you don’t lose track of deadlines or priorities.
Additionally, if you need to make adjustments, you’ll know which team members can handle extra tasks.
Your heycollab project management board is the perfect place to organize your team’s workload. Your team members will no longer have to multitask (and multitasking is a known productivity killer).
Instead, you can keep them focused on priorities.
- Daily Task Board
In addition to managing your team’s workload, you have to stay organized on a daily basis.
Heycollab daily task boards are perfect for organizing your tasks for the day:
You can quickly set up daily task boards in your heycollab virtual workspace.
Then, create columns for the days you want to plan out, add relevant tasks and specifics like owners, priorities, and files, and you’ll be good to go!
When your team members complete a task, they can simply mark it as “Done” and keep going.
And if they want to discuss something, provide feedback, or ask for help, they can quickly switch to the team chat app within the heycollab workspace.
There’s no need to start long email threads. With heycollab, everything you need is in one place.
heycollab daily task boards are also great for teams that use Agile and Scrum methodologies.
You can easily organize your Sprints and make sure you’re focusing on the most important things.
When a team member has finished their part of the work, they can upload their files and comments.
Knowledge sharing has never been easier!
- heycollab Boards for Small Teams
If you run a small team that doesn’t have a lot of tasks, you can easily coordinate with a small team board.
This kind of board is perfect for heycollab.
We originally created the tool with simplicity and visual project management in mind.
A Kanban board like this one helps you focus on the most important tasks.
You can set up your own heycollab board in a few seconds:
- Create columns: “To Do,” “Doing,” and “Done”
- Add tasks and details
- Add task owners
And there you have it!
If you want to maximize your productivity, you can label tasks, add extra details and files, assign priorities, and much more.
While you can use heycollab for some really ambitious project management boards (keep reading), this small team board is perfect if you’re not handling too many tasks, and you want to stay focused.
Your Kanban board in heycollab will also help you align your team around shared goals.
When everyone sees what their colleagues are working on, and how their own tasks contribute to success, they’ll be more likely to exceed expectations.
- Client Collaboration Board
When working on your project, it’s important to keep your clients in the loop.
Not only does that help you deliver better end results, but it also increases subjective customer satisfaction.
heycollab client collaboration boards can help!
Creating your client collaboration board in heycollab is really simple:
- Create columns
- Add task cards
- Drag & drop task cards between columns
You can choose which columns you’ll add. We recommend having separate columns for: status updates, milestones, and deliverables, as well as other things you need to report on.
This way, you’ll be able to focus on priorities while keeping your clients in the loop.
If you want to discuss something in depth with your clients, you can easily switch to team chat. And if your clients want to provide feedback, they can add comments directly to designs and files.
From there, it’s easy to keep the conversation constructive for all stakeholders.
Finally, if you’re using Agile methodology that emphasizes client collaboration, you can outline the most important deliverables your client has to review.
- heycollab Kanban Boards for Development Teams
Scrum is all the rage these days. After all, it’s one of the most flexible methodologies for software development and other teams.
When you work in Sprints, execute changes before they impact your deadlines, and keep your clients happy, it becomes much easier to manage projects.
If you’re running a development team, you’ll love this board!
Heycollab’s board for development teams is a great example of structuring work according to sprints. The Kanban approach fits Scrum very well, and allows you to create separate columns for:
- Backlogs
- Current Sprint items
- Phase 2
- Feedback
- Code review
And more!
You can even add a “Lessons learned” column that will help you conduct Sprint reviews, and make sure your next Sprints are even better.
When your team members complete tasks, they can easily mark them as “Done,” and drag & drop the next task from the backlog.
This keeps the productivity levels intact. And since heycollab boards are simple, team members will love updating them, making your job as a project manager a lot easier.
You don’t even have to worry about the number of users.
Heycollab doesn’t charge per-user fees.
So, what do you say? Are you ready to create your first heycollab board?