Everything You Need to Know About Heycollab vs Trello

Using innovative software can make one’s project management plan go much smoother. Task management apps can make it easier to organize information, communicate with team members, and plan changes.

There are a lot of different applications out there for task management. Two of the biggest names are Heycollab and Trello.

But which one is better? What are the pros and cons of each? Let’s dive into the differences between these killer apps and see who comes out as the winner.

What is Heycollab?


Heycollab is a team messaging and collaborative app built for multiple people working together in a group. At its core, Heycollab is designed to help team members work more efficiently and communicate with each other through one standalone system with ease.

Heycollab focuses on packing everything one would need in a project into one solid app. Using multiple tools for a project can reduce productivity up to fifty percent and impact efficiency in a negative way, up to forty percent. That’s pretty substantial, and Heycollab seeks to eliminate the multiple-tool trend.

Heycollab streamlines the collaboration process by offering the following features:

  • Team messaging
  • Task boards
  • Project collaboration
  • A media hub
  • A fully function virtual workspace that can be both private and public
  • Kanban boards
  • @ mentions for efficient communication and notifications
  • Customizable backgrounds
  • Note functions
  • A calendar and label system
  • Fully visual communication
  • Windows, Mac, and web-based support

The Pros of Heycollab


There are many benefits to using the Heycollab app.

  • It’s very simple to use. Heycollab is designed to be extremely user-friendly, so team members in any industry can use the app for project planning without too substantial of a learning curve.
  • It packs everything you need into one app. This allows for more efficient production and less bloating when it comes to software.
  • It’s fairly inexpensive. You can purchase Heycollab for $9 per month with unlimited users. This really changes the game in an industry where task management software usually charges per user per month. With Heycollab, you only need to pay one low fee per month. You can also try Heycollab out for sixty days free of charge to see if it is right for you.
  • It’s very secure. Heycollab has a mandatory two-factor authentication system for all users. It also utilized 128 bit SSL encryption.
  • By design, it’s perfect for small, medium, and large businesses with any level of workload. Even freelancers can use Heycollab with ease.
  • It’s cloud-hosted, so project files and information are safe and easily backed up on a daily basis.
  • The custom vibe of this app makes it way less boring to use. If a team is spending a large amount of time in a virtual workspace, it is pretty important to have a visual design that’s aesthetically pleasing rather than just bland, white, and sterile. You can also get a custom login URL for your team as well.
  • You get a decent amount of storage with your membership. Each company can use 100GB of file storage.
  • Their task boards boast unlimited boards, cards, tasks, commenting, checklists, members and attachments.
  • Heycollab’s team messaging system is stellar. You can utilize multi-workspace and sing-workspace access, complete with searchable message archives and a reliable notification system.
  • Guest access is available and easy to set up.

The Cons of Heycollab

Heycollab is an incredible piece of software, but no application is perfect. Heycollab does have a couple of cons.

  • Their customer and technical support response times are less than perfect at around two hours. This is better than most, but if there is a massive technical failure and a project deadline is approaching fast, a speedier response time would be preferable.

Now that we’ve got Heycollab covered, let’s take a look at its rival, Trello.

What is Trello?

Trello, like Heycollab, is a task management application. It utilizes the concept of boards, each of which corresponds to an individual project. Within Trello’s board system, cards (a.k.a. tasks) are utilized for checking off to-do items.

Trello cards contain lists that can be used to track a project’s progress or to categorize important tasks. It’s ultra simple, ultra clean.

Trello has the following features:

  • Free access for the basic service
  • Quick overview features on front and back of cards
  • Extremely easy organization with tags, labels, and categories
  • Drag and drop functionality
  • In-line editing, checklists, and progress meter
  • Data filtering and archiving of card records for less bloating
  • Deadline reminders, email notifications, and activity logs
  • Assign tasks easily and utilize voting features
  • Instant information retrieval and back-up
  • SSL encryption of data
  • Mobile functionality to access boards on any device

The Pros of Trello

Trello has some benefits that are worth considering when looking for a project management solution.

  • It’s extremely user-friendly. By simplifying collaborating via organizing and tracking team members’ tasks and files, teams can collaborate efficiently without any additional bells and whistles that could be distracting.
  • Trello is visually pleasing. It has one of the most attractive interfaces in the project management and collaboration systems industries.
  • Trello is ideal for teams and individual users. Because of how customizable this application is, you can use Trello to plan a vacation or collaborate with colleagues on a big project. It’s extremely flexible for any type of task planning need.
  • You can see at a glance which team members are doing what and what still needs to be done with Trello’s handy progress meters.
  • You can access superior capabilities under the hood. A Trello board offers quite a bit in the way of content for a more visual and easy-to-understand experience. It has everything you need to organize projects of any size.
  • You’ll find everything you need with search, filtering, and labels within Trello. The search function is incredibly fast and powerful, with quality operators that help you narrow your search. The labeling function can help you precisely categorize your cards so you can find and filter them later. You’ll never lose a card, and when old information needs to be dumped, that can be done easily.
  • It’s very inexpensive. You can access the free version of Trello and access unlimited boards, lists, cards, members, checklists, attachments, and integrations for Drive, Box, and Dropbox. The “business class” members is only $9.99 per month and includes everything the free version offers, tacking on unlimited power-ups, unlimited file attachments, the collections tool, one-click access removal, public and private board control, restricted membership invitation, custom backgrounds, stickers, and priority email technical support. The “enterprise” members clocks in at $20.83 per month and include single sign-on, two-factor authentication, file encryption, and more security bells and whistles.

The Cons of Trello

Trello may be useful, but it does have its downsides.

  • It doesn’t have a lot of features. For a task management application, it delivers just that– stellar task management. But if you want a one-stop spot for all of your project needs, Trello really can’t deliver that.
  • Trello is pretty expensive when it comes to their plans. While the free version is useful enough, if you need the attributes and features of the business class or enterprise plans, expect to pay a pretty penny. Those $9.99 and $20.83 price tags are per user, per month. That can really add up if you have a substantial team. And for what you actually get, those prices are pretty exorbitant.

Should Managers Choose Heycollab or Trello for my Project Management Needs?

When it comes down to it, it’s all about preference and what exactly one needs in project management software. Still, even in this case, Heycollab takes the cake.

The Heycollab app offers a lot more than Trello for a noticeable fraction of the price. Trello offers elite task management, while Heycollab offers decent task management, messaging, media comments, and substantially more features than Trello.

How was our guide to Heycollab vs Trello? Tell us which one you prefer in the comments below.

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