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5 Ways You Can Project Manage Your Team

July 05, 2022
heycollab manage your team

When it comes to project management, it is important to know that it isn’t just the role of a project manager. Within your team or role, any project can always take the chance to benefit from productive management with project management tips, tricks, and tools. Whether you are a team leader, marketer, small business owner, or CEO, there is a high likelihood you have previously been handed a project to oversee and project manage your team.

Perhaps you’re not really sure where the beginning, middle, and end are. You probably don’t even know how to get from one to the other. However, in this article, we will go over five excellent 5 project management tips that can teach you how to project-manage, even if you’re a beginner.

What is Project Management?

project manage your team
Heycollab Kanban task-boards

Project management is the process of planning, tracking, controlling, and reporting a project. Each project has a specific budget, timeline, and expected deliverable. Project management processes that have been proven help to move a project towards completion. These processes include:

  • Planning
  • Scheduling
  • Resource management
  • Risk management
  • Take management
  • Task monitoring
  • Reporting

Project managers are directly responsible for planning and executing projects alongside the project team in order to produce the deliverable and meet all expectations.

Why Project Management is Important

According to many studies, organizations that don’t value project management report that more than 67% of projects have failed. They also find that poor project management directly results in roughly 11% of wasted investments. With so much at stake here, when you follow proven project management practices, you can make a real difference to the success of your projects.

Here are some of the reasons why project management is so important:

  • Reduces the risks in delivering the project.
  • Extracts learning from previous projects.
  • Ensures that a project remains on schedule.
  • Creates a specific roadmap for executing projects and meeting goals.
  • Improves planning with realistic work estimates.
  • Ensures smooth communication between the clients and project team.
  • Provides directions and leadership to projects.
  • Ensures alignment between the team and the delivered value.project manage your team 2
  • heycollab user roles

The Project Management Roles and Responsibilities

It is important to know that a project never happens in isolation. While it is clear, let us just repeat it, you need people to execute a project well. You also need these people to play a well-defined role.

Now, let’s take a look at some of the most common roles when it comes to project management:

  • Project manager
  • Team members
  • Suppliers
  • Program manager
  • Project portfolio manager
  • Project sponsor
  • Clients
  • Stakeholders

Now, let’s take a look at 5 project management tips!

  1. Stay Organized

One of the best ways to manage a project is to stay organized. While this may seem fairly obvious, it is one of the best ways to ensure that your project runs as smoothly as possible and produces an exceptional deliverable. With the project management tool from HeyCollab, you can stay organized by uploading files and creating folders.

Better yet, you don’t have to worry about too many files or messages as storage is unlimited!

  1. Know Your Timeline
    heycollab user roles 3

    Heycollab timeline view

Determining and knowing your project timeline is absolutely critical to the process. Here are two questions you will absolutely need to answer at the very start of your project to ensure it works out:

  • When is your project going to be complete?
  • How much time do you plan to assign to each area of the project?

You will be required to answer all of these questions. At the time you create your project plan, you should take the time to estimate the time you will need for every single task. The project deadline is fixed and won’t usually be subject to change.

  1. Communicate

    Heycollab team-chat

    Heycollab team-chat view

     

Communication in every team is one of the best ways to improve productivity and morale while getting the best results possible. After you have been able to achieve approval of your project plan, it is time to gather your team. From there, you should conduct a meeting on the project to brief them on all details of the project.

You should document your meeting minutes and set recurring meetings to help with the meeting management software. If meetings aren’t your thing, you can use a project management tool with various features to help you out.

  1. Document Everything

    Heycollab task list

    Heycollab task list view

While you may have a great memory, you will need to ensure you document everything. This way, you won’t miss out on anything and everyone will have access to the same details. It is a safe idea to keep everything on record.

  1. Manage Team Workload

    Heycollab team management

    Manage your team in Heycollab

Managing your team’s workload is a great way to ensure that you are doing your best as a project manager. You can use the HeyCollab project management tool to manage the workload in various ways to boost productivity and avoid micromanaging your team.

The Bottom Line

As a project manager, you need to know that projects have deadlines. With various deadlines, you will need to know what the whole team is doing to ensure everything is on track. With the project management tips above, you can do just that and more!

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